BYLAWS

Emergency Medical Locators

 

BYLAWS OF Emergency Medical Locators

ARTICLE I - NAME, PURPOSE

Section 1: The name of the organization shall be Adoption Free Search

Section 2: The Adoption Free Search is organized exclusively for charitable, scientific and educational purposes, more specifically to assist, at no cost, those members of the Adoption Triad that find a need to locate their genealogical family members.

ARTICLE II - MEMBERSHIP

Section 1: Membership shall consist of the members of the board of directors and any triad member that cares to join.  Those triad members will heretofore be called “family members.”

ARTICLE III - ANNUAL MEETING

Section 1: Annual Meeting. The date of the regular annual meeting shall be set by the Board of Directors who shall also set the time and place.

Section 2: Special Meetings. Special meetings may be called by the President or the Executive Committee.

Section 3: Notice. Notice of each meeting shall be given to each voting member, by email, not less than five days before the meeting, EXCEPT in the event of an emergency or special meeting.

ARTICLE IV - BOARD OF DIRECTORS

Section 1: Board Role, Size, and Compensation. The Board is responsible for overall policy and direction of the Council, and delegates responsibility for day-to-day operations to the Council Director and committees. The Board shall have up to 10 and not fewer than 4 members. The board receives no compensation for its role as a board, other than reasonable expenses.

Section 2: Meetings. The Board shall meet at least once a month, at an agreed upon time and place.

Section 3: Board Elections. Election of new directors or election of current directors to a second term will occur as the first item of business at the annual meeting of the corporation. Directors will be elected by a majority vote of the current directors.

Section 4: Terms. All Board members shall serve 1(one) year terms, but are eligible for re-election.

Section 5: Quorum. A quorum must be attended by at least 6 of 9 members of the Board members before business can be transacted or motions made or passed.

Section 6: Notice. An official Board meeting requires that each Board member have written notice five days in advance.

Section 7. Officers and Duties. There shall be nine officers of the Board consisting of a CEO/ Founder, President, Vice President, Secretary, CFO/Treasurer, Sgt. @ Arms, CIO Senior, CIO Junior, and 1 Trustee. Their duties are as follows:

The President shall convene regularly scheduled Board meetings, shall preside or arrange for other members of the executive committee to preside at each meeting in the following order: Vice-President, Secretary and Treasurer.

The Vice-President will chair committees on special subjects as designated by the board.

The Secretary shall be responsible for keeping records of Board actions, including overseeing the taking of minutes at all board meetings, sending out meeting announcements, distributing copies of minutes and the agenda to each Board member, and assuring that corporate records are maintained.

The Treasurer shall make a report at each Board meeting. Treasurer shall chair the finance committee, assist in the preparation of the budget, work with the CFO/Founder  to help develop fundraising plans, and make financial information available to Board members and the public.

The CEO/Founder position is a non-voting position.  This position will ONLY vote in the event of a tie.  This position will also maintain the highest position in hierarchy.

Section 8: Vacancies. When a vacancy on the Board exists, nominations for new members may be received from present Board members, by the Secretary, two weeks in advance of a Board meeting. These nominations shall be sent out to Board members with the regular Board meeting announcement, to be voted upon at the next Board meeting. These vacancies will be filled only to the end of the particular Board member's term.

Section 9: Resignation, Termination and Absences. Resignation from the Board must be in writing and received by the Secretary. A Board member shall be dropped for excess absences from the Board if s/he has three unexcused absences from Board meetings in a year. A Board member may be removed for other reasons by a three-fourths vote of the remaining directors.

Section 10: Special Meetings. Special meetings of the Board shall be called upon the request of the President or one-third of the Board. Notices of special meetings shall be sent out by the Secretary to each Board member; postmarked 3-7 days in advance.

ARTICLE V - COMMITTEES

Section 1: The Board may create committees as needed, such as fundraising, housing, etc. The Board President appoints all committee chairs.

Section 2: The nine officers serve as the members of the Executive Committee. Except for the power to amend the  Bylaws, the Executive Committee shall have all of the powers and authority of the Board of Directors in the intervals between meetings of the Board of Directors, subject to the direction and control of the Board of Directors.

Section 3: Finance Committee. The Treasurer/CFO is chair of the Finance Committee, which includes three other Board members. The Finance Committee is responsible for developing and reviewing fiscal procedures, a fundraising plan, and annual budget with staff and other Board members. The Board must approve the budget, and all expenditures must be within the budget. Any major change in the budget must be approved by the Board or the Executive Committee. The fiscal year shall be the calendar year. Annual reports are required to be submitted to the Board showing income, expenditures and pending income. The financial records of the organization are public information and shall be made available to the membership, Board members and the public.

ARTICLE VI - AMENDMENTS

Section 1: These Bylaws may be amended when necessary by a two-thirds majority of the Board of Directors. Proposed amendments must be submitted to the Secretary to be sent out with regular Board announcements.

These Bylaws were approved at a meeting of the Board of Directors of Adoption Free Search on

_______________________, 2002

 

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